Change Management and Employee Communication Strategies

If your employee communication strategy to communicate change focuses on stakeholder communication plans, an intranet site, CEO forums and Staff Information Bulletins via email stop right there.  Your efforts are focused on information, not communication and the likelihood of engaging employees in change is remote.

My interest in employee communication is to distinguish between the tools communicators use that inform and those strategies that engage employees and therefore impact business outcomes. The concern is that there seems to be confusion in the market place where roles are advertised for “Change Managers” when the organization is really looking for an internal communication professional not a change practitioner.

So what’s the difference?

Well clearly both information and engagement tools are important.  An internal communication professional focuses on tools to impart information and in some cases create dialogue including:

  • the corporate intranet
  • staff information bulletins
  • emails
  • providing information for managers to brief their teams face to face
  • organizing staff forums for the CEO
  • briefing kits for supervisors and team leaders

Whilst all of this activity is important and provides the support that employees need to find out what is happening.  But, and it is an important distinction, so what if you tell people what is happening, will it change their attitude and therefore change their behaviour? In my experience which is across many sectors, industries, professional roles and all types of change programs I have to say no.  And this is the problem, when a CEO and senior executive team think “change” will happen because they have hired someone to communicate the changes taking place and then when there is no impact on the business or the outcomes they were looking for they are disappointed.

Think of it this way. Smokers buy a packet of cigarettes, the health warnings are featured on the packet and yet we see intelligent, literate people continue to smoke, packet after packet. The only time they truly become engaged in changing their attitude toward smoking and therefore behaviour is when they are in the doctors office and are personally facing a health risk. And then Aha! they finally get it.

So how do we use this analogy when we are tying to communicate change? Let’s look at this example. An organization wants to communicate the financial results to employees and the usual approach is to post the employee annual report on the intranet. But this time they need to do something different, they want employees to understand why the company needs to improve and what shareholders base their decisions on. So they decided to run free lunchtime information sessions for their employees on how to invest in the share market and held them for one hour each week for four weeks. The topics progressed from understanding the share market, categories of companies listed etc till the final week they examined annual reports. So in this final session they were reviewing annual reports and came to the last one for the session and after reading through the data the question was asked of employees, so who would invest in this company, few put their hands up. And you guessed it, the company was their company and with a collective Aha! the employees finally got the message.

As in this instance, a large transformation program including HR, training and operational initiatives was developed to build on this.

So here is the important message for any change program.  Information is important, employees need to know what is happening, when, why, who, what and by whom.  However, equally as important when it comes to organizational change, employees need to be involved in the process to be truly engaged.  This is where change professionals need to focus on the Aha! moments and engage their employees in the process of change.

About The Author

Marcia Xenitelis is a recognized authority on the subject on employee communication and business transformation and has spoken at conferences around the world.  For access to case studies and more information on the types of strategies you can implement to engage employees visit http://www.changemanagementtips.com for a wealth of free informative articles and resources.

How I Learned to Twitter in 7 Weeks

I stumbled onto Twitter as a marketing tool completely by accident. I was looking for a way to promote a book I’m working on, and a friend suggested that I do two things: Start a blog and get on Twitter.

“What is Twitter? I don’t get how will it help me promote my book to tell people what I am having for breakfast,” I replied. “It would take me too long to explain, just try it out,” he said.

What follows here is a week-by-week review of how I learned that Twitter can be an important business-development tool for lawyers and law firms.

Week 1: Signing up The sign-up at Twitter. com was just like everything else. I needed to add a picture but luckily, I was still holding on to the picture used for my attorney bio, so I uploaded that. A bio. Usually I leave them blank, but this one was limited to 150 characters, so I wrote: “Father, husband, attorney, and aspiring author. Follow me as I work to get published.” I was pretty happy with myself, it was a perfect bio for someone trying to get published. After I finished my profile, Twitter suggested that I start following a bunch of famous people like Ashton Kutcher and Shaquille O’Neal. Was it the real Shaq? Turns out it was. These famous people have almost 80,000 people following them, and the truth is I just didn’t get it.

Week 2: I start following people I needed help finding some publishers to submit my manuscript to, so I used the Twitter search function. I searched using the term “publisher” and turned up about 50 results. So I started following all 50 of them. Some were small publishers, some were big, but the cool part was that they were all posting stories and links all about writing and publishing, one of the articles was “10 Things Every Author Should Do Before Submitting a Manuscript.” This was good stuff, exactly the types of things I needed to learn in my situation. I also realized that, as I started following people, the majority of them followed me back. Now I had more than 30 followers. I was feeling pretty good.

Week 3: A fortuitous connection Some total stranger was asking about my book, this was great. So I explained my book to him, and we chatted back and forth using Twitter’s Direct Messages, which are kind of like an e-mail message or private messages on Facebook. He was an author who has self-published in the past, and he gave me the phone number of one of the gurus of self-publishing. Out of the blue, I call this guy up, and he takes an hour and talks to me. He gives me advice and shares a few contacts with me.

Week 4: Spreading the message When someone shares an interesting link to an article on Twitter or shares a good quote, it gets repeated. This is called a “retweet.” I noticed that whenever I posted articles, they never got retweeted. Why not? Because they weren’t interesting enough. So I started paying attention to the types of articles that were retweeted. Usually they announced breaking news or shared really interesting content on blogs, so I started trying to think of something to post on my blog that might garner some interest. I posted a satirical response to an article one of my buddies from law school posted, and it spread like wildfire, or at least like a small brush fire. I had 170 unique visitors to my blog in just an hour or two in response to that one post. That was fun but, more importantly, it made me realize the power of Twitter. Here I was with fewer than 100 followers, and my message spread well beyond that circle.

Week 5: My first corporate client “Does anybody know an attorney that practices contract law?” “Yeah, that’s actually what I do, what do you need?” I replied suspiciously. “My friend needs some legal advice about a contract, could you talk to her?” “Sure, send me a direct message with her contact into.” After exchanging e-mail addresses and a few phone conversations, my firm had a new client. All our communication was exchanged over the phone and e-mail, and the retainer and payment were paid by credit card. It was so easy, it made me realize that maybe there was more to Twitter than just promoting books. Maybe I could use Twitter to find clients. You see, Twitter functions like a giant cocktail party where thousands of conversations are going on simultaneously. You can listen in on any conversation you please, you just simply need to “follow” the individuals having the conversation. Unlike two other social networking sites, Facebook and Myspace,you don’t need to be accepted as someone’s “friend” to listen in on their conversation. For example, if MC Hammer and Vanilla Ice (both of whom are on Twitter) are having a Twitter conversation, then you may listen in if you have a Twitter account- you can even try to add your own clever enough comment or question to be included in their discussion.

Week 6: Automated searches Using the free program Tweetdeck, I set up searches so that every time someone mentioned “contract law” on Twitter, from anywhere in the world, their post was filtered through a search that arrived instantly on my computer. I soon learned how to create an alert that would send me an e-mail or text message any time the term “contract law” was mentioned in a Twitter post. That allowed me to respond in real time. Return for a second to our cocktail-party analogy. Here you are at this gigantic cocktail party, and you overhear a conversation about contract law. “Excuse me, I couldn’t help but overhear you are looking for a corporate attorney. Could I recommend someone? And like that, a new relationship is created that is specifically targeted. Here are a few of the comments I saw posted on Twitter after setting up my search: “I urgently need an immigration attorney, can anybody recommend one?” “My friend is getting a divorce, can anybody recommend an attorney?” “Does anybody know a NY attorney I can ask a malpractice question to?”

Week 7 and beyond: A world of opportunity I have been on Twitter for 14 weeks. I have a large following now, but more importantly, I have learned some amazing tools that are helping me to expand my zone of influence beyond just Western New York. Every day I see potential leads- some of which I pass on or have to ignore because they are outside of my area of expertise. There are some 12 million users of Twitter now, mostly highly educated people in urban centers, and they are talking about every single legal topic imaginable. My recommendation for any lawyer? You just need to jump in and give it a try.

About the Author

Adrian Dayton is an attorney who was recently admitted to practice law in the state of New York. He is also an author awaiting publication of his first book “The Year of 12 Virtues.” He can be found on Twitter @adriandayton or at his website http://adriandayton.com/blog/

Gordon Ramsey’s Success Secret: Put Yourself In The Mind Of Your Customers

Ez1 During the course of my work, I get to literally read or scan articles written by hundreds of authors every week - thousands every year. I have seen the best and the worst of what people have written to promote their businesses online.

Experience has taught me who will be successful with article marketing and who will fail with article marketing. I have also learned that anyone can be taught the secret to successful article marketing, but not everyone wants to accept what is being taught.

Business Lessons From Chef Gordon Ramsey

The other day, I was watching Ramsey’s Kitchen Nightmares on BBC America. If you have never seen the show, Gordon Ramsey is a popular and successful chef, whose name and reputation is known around the world.

Restaurant owners - many of whom are chefs - contact Ramsey and ask him to visit their restaurant, in essence to help them to save their restaurant from economic failure. The most amazing thing about the process is that many of the chefs have personally asked Ramsey to come, yet when he arrives, they fight with Ramsey every step of the way - determined that Ramsey will not force them to change their ways.

On day one of his visit, Ramsey tries the food as a customer and talks to the owners of the restaurant. On day two, Ramsey observes the operation of the restaurant. On day three, he has designers come in and remake the dining room and he trains the staff to understand the changes that will take place. On day four, Ramsey uses his skill to swamp the restaurant. On night four, most restaurants will have a line out the door.

It is a process that will save most restaurants, from failure.

Whether an employee or the boss, the chef always seems to believe that he or she is smarter than Ramsey, and they tend to reject the problems that Ramsey identifies and the solutions he provides.

How Gordon Ramsey’s Advice Can Help The Online Marketer

In one episode, Gordon Ramsey said that the difference between a successful restaurant and one that fails can be summed up in one thought, “A successful restaurant is one that puts the desires of its customers, above the desires of its owner.”

In the restaurants that Ramsey visits, customers simply desire good food at a fair price. But when a restaurant is suffering from slow sales, the first corner that owners usually cut is in eliminating “fresh food” in the kitchen. By eliminating fresh food and replacing it with canned or frozen, restaurant owners find that they can save an awful lot of money, but that step often drives away even more customers from the “fine dining” experience.

The online marketer is much in the same boat as the restaurant operator.

The online marketer needs to give online consumers a good product at a fair price, but the seller must resist the temptation to cut costs in ways that will hurt the business.

How This Applies To Article Marketing

Article marketing was developed in recognition of the fact that people go online to learn. Online marketers realized that if they were willing to teach, they could use the content they created to “attract” customers to their products and services.

Somewhere over the years, the purpose of article marketing was redefined and perverted by someone with something to sell. A lot of online marketers accepted the new definition that said that the only purpose for article marketing was to build inbound links to one’s website. They said you only needed to put together enough words - 300 to 500 words - so publishers could accept your “links”.

“Attraction marketing” was set aside as the “old way of doing things”, and replaced with “link building” as the “new and improved” way of marketing a website.

I count myself lucky that I learned “article marketing”, when it was still understood as “attraction marketing”. I count myself lucky, because I remain able to “attract” hordes of traffic and considerable sales for my websites, by using article marketing the way it was originally intended.

Interestingly, the people who adopted article marketing under the “new and improved” model soon began to realize that the new kind of article marketing was not bringing the kinds of results that people were promised. So the “new and improved” model was recently “improved” again. Now the common knowledge of the “new and improved” model say that the search engines reject “duplicate” copies of articles on the Internet. To combat this, marketers are using software to rewrite an article dozens of times, so that they can put “unique computer-generated content” on each website.

I predict that the “new, new and improved” will be as unsuccessful as the “old, new and improved” model was. It is not that the search engines changed to reject “duplicate copies” of articles. Instead, the search engines started to reject articles that proved to offer no real value to readers.

Of course, this statement may generate a very important question in your mind. How does the search engines’ algorithms know which articles provide value to their readers and which ones do not?

In response, let me ask you this: How many people link to your articles on those third-party websites? See, there really is a simple method that the search engines can use to determine if a particular article has any value to its audience. The search engines can count the number of links pointing to an individual article on a third-party website, to determine if people find that article useful to the needs of the consumer.

So you have got to ask yourself, will the “new, new and improved” model of “unique computer-generated content” provide enough value to readers to attract links from third-party websites? If you answer this question honestly with a “no”, then you will have also predicted the failure of the “new, new and improved” model of article marketing, as I have.

Remember Gordon Ramsey’s Advice

“A successful restaurant is one that puts the desires of its customers, above the desires of its owner.”

It is true that article marketing done as I do it (attraction marketing) is more expensive than the “new, new and improved” model of article marketing, but it also produces better results. Just as “fresh food” will attract more diners to a restaurant, the more expensive “hand-crafted” and “polished” articles will attract more links to the article and more visitors to the author’s website.

First off, article marketing - as it was done in the early days of the Internet - will accomplish more than one goal. When done well, the article will find an audience in newsletters, which can introduce your marketing message to thousands or hundreds of thousands of prospects in a single day.

Like you, we also have goals of building links for our websites and achieving a higher search engine placement for our websites, but we consider search engine placement to be secondary to the main goal of attracting customers to our websites’ products and services.

So in order to achieve our first goal of reaching large audiences for our articles, we have to “attract” readers to our articles, by teaching our prospects something of value to them. When our article delivers value to our readers, then the article’s resource box will generally deliver prospects to our website, where the real selling takes place.

In our world, our article on a third-party website will attract links from other websites, because we put the needs and desires of our customers / readers ahead of our own needs. And after our article has been delivered to tens or hundreds of thousands of readers in various newsletters, we will also achieve our search engine goals, because most newsletter publishers will publish a copy of the article in their online archives and people will link to it.

If It Is Not Broke, Don’t Fix It

Yes we consider the search engine goals to be important to our long-range plans, but we find that we don’t have to put a “unique article” on every website to get great search placement. Because we have never embraced the “new and improved” model of article marketing, we know that the “old-fashioned way” of doing things works just fine - even today.

Consider this:

  • Foxnews.com has a PageRank of 6;
  • Cnn.com has a PageRank of 7;
  • Msnbc.msn.com has a PageRank of 10;
  • Nytimes.com has a PageRank of 8;
  • Online.wsj.com (Wall Street Journal) has a PageRank of 7;
  • Latimes.com has a PageRank of 8.

    Besides being news websites, do you know what else these websites have in common?

    They all buy some “news content” from the Associated Press (www.ap.org) and United Press International (www.upi.com). What that means is that all of the news outlets buy and publish the same articles from the same sources, and yet, we don’t see the search engines penalizing the news sites, do we?

    If the search engines are not penalizing the corporate news websites for printing the same non-unique articles, then why should we believe that the search engines are penalizing non-unique content on your website and in your article marketing endeavors?

    In Conclusion

    Article marketing works well when people link to your articles - on one third-party website or a dozen third-party websites. But in order for people to want to link to your articles, the content must be top-notch. People aren’t going to link to crap articles; so computer-generated content should be avoided in the same way that fine dining restaurants should avoid buying canned foods.

    By focusing on the desires of our future customers (solutions for their problems), we are able to use article marketing successfully to promote any website we want to promote. We think about what is important to our customers, and then we answer our customers’ questions. By putting ourselves into the mind of our prospects, we are able to give them the exact kind of content they want to read.

    In doing so, we successfully drive traffic to our websites, AND we create excellent search engine placement for our websites. And when we say websites, we do mean more than one website. We successfully utilize article marketing for dozens of websites, so we know that what we teach can be duplicated by the masses, if only the masses are willing to accept what we teach.

    About The Author

    Trey Pennewell works for http://www.thePhantomWriters.com/ article distribution service and provides process support for the http://www.LinksAndTraffic.com/ Pay-For-Ranking SEO service. Just recently, The Phantom Writers introduced professional Video Articles production, to help its customers take advantage of the new frontier in Video Marketing, using great video content and video sharing sites such as YouTube and others.

  • The Zest Report – 23 January 2009

    Its official – the credit crunch is over… long-live the recession!  So after a hard week, its time to kickback, unwind and check out this weeks Zest Report…

    How To Make Your Business Prosper During An Economic Recession


    Plenty of Fish leads to Plenty of Money!

    Find out how a Canadian entrepreneur has transformed the online dating market with his home-made website and is now making $5 million a year, working just a couple of hours a day! – read more here…

    http://www.inc.com/magazine/20090101/and-the-money-comes-rolling-in.html


    Firms Finding an Upside to the Downturn

    Not a good time to be starting your business?  The Times looks at some start-ups brave enough to begin trading during the credit crunch and actually doing very well for themselves – read more here…

    http://business.timesonline.co.uk/tol/business/entrepreneur/article5438701.ece


    Staff Scheduling For Small Businesses

    An Australian firm has launched a web-based service to help businesses manage their staff schedules.  For a small weekly fee, managers can upload staff schedules to the WorkWhen Notifier (http://notifier.workwhen.com) website, which then sends an email and text to employees reminding them which days they are working.

    This is a great example of how entrepreneurs can the internet as a low-cost solution to fill a business niche.  Web-based applications tend to be much cheaper and easier to use than traditional software, making them much more appealing to small business owners.


    Contribute To The Zest Report

    Got a great business story to share, a YouTube video to recommend or just want to relinquish some good old fashioned entrepreneurial advice – why not get in touch with us

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    The Zest Report – 16 January 2009

    In the week that Heathrow got permission for a third runway, a Russian buys the Evening Standard and the UK government pledge’s to guarantee millions of pounds of business loans, we’ve gathered together a small grouping of tips and ideas to help you with your own business success.

    How To Plan Your Small Business Marketing Strategy

    Let Vera Hughes talk you through the steps of creating a marketing strategy for your small business – Go Vera Go!!!


    How Google Search is Helping One Small Business Make It

    Find out how ‘petpreneur’ Lee Millward is slowly building up his online pet supplies business.  Lee has focussed a great deal of time building links with related sites, such as dog clubs and these are now paying off in dividends with targeted traffic and better search engine rankings generating good business – read more here…

    http://www.telegraph.co.uk/finance/yourbusiness/businesstechnology/3259114/How-Google-search-is-helping-one-small-business-make-it.html


    12 Awesome Businesses That Were Started By Freelancers

    Freelancers take note, 12 great examples of freelancers who have gone on to set up their own businesses.

    http://freelancefolder.com/12-awesome-businesses-that-were-started-by-freelancers

    Recently Added Links

    Bit of a bean counter theme going on with this week’s links:

    View more great links to entrepreneurial links and resources

    http://www.entrepreneurzest.com/entrepreneur-resources.html


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    Got a great business story to share, a YouTube video to recommend or just want to relinquish some good old fashioned entrepreneurial advice – why not get in touch with us

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    The Zest Report – 9 January 2009

    Aaaaaaaarrrggg – It’s finally over! And for all those who also survived their first week back at work after the Christmas period, here are a selection of top entrepreneurial stories, tips and bytes to amuse and inspire…

    How To Make An Online Video

    Online videos make great viral marketing tools to promote your business with, but how do you go about making a slick, lively production that spreads through the web like wild-fire?

    Here the team from EpicFlu show us how they produce their weekly online video show:

     

    Not To Be Sniffed At

    Tissue-pack marketing is a popular practice in Japan, where advertising agencies distribute small packs of tissues containing advertisements to passers-by in crowded, city areas.  By attaching the advertising to something of value, marketers are able to achieve more effective results than traditional flyers – read more here…

    http://www.doshdosh.com/advertisements-that-work

    Tissue-pack-advertising

    Source: http://en.wikipedia.org/wiki/File:Advertising_Tissue_Examples.JPG

     

    Writing Email Copy That Sells

    Email has long been a great way to keep in contact with your customers and create new sales, but many businesses fail to make the most of their email campaigns.  Jeff Selin shares some of his 15 years of marketing experience to tell us how to maximise this great online resource – read more here…

    http://freelanceswitch.com/money/writing-email-copy-that-turns-into-sales

     

    Top Ten Reading & Publishing Ideas

    Self-publishing magazines and books, custom-printed ‘out-of-print’ books, baby blogs and personalised travel guides are amongst the top-ten publishing ideas identified by trendwatching blog Springwise – read more here…

    http://springwise.com/media_publishing/2008_this_years_top_10_media_p

     

    Adman-Turned-Househusband-Turned-Entrepreneur

    Following redundancy from a high-flying advertising job, 43 year old Tom Burrough took some time out to look after his young family, which gave him the inspiration to start his own baby food company – read more here … 

    http://www.telegraph.co.uk/news/4015436/Career-change-Adman-househusband-entrepreneur.html

     

    Recently Added Posts

     

    Recently Added Links

    • FreeMind - Free mind mapping software download

    • Joomla - An award-winning content management system (CMS), which enables you to build Web sites and powerful online applications.  Best of all, Joomla is an open source solution that is freely available to everyone

    View more great links to entrepreneurial links and resources

    http://www.entrepreneurzest.com/entrepreneur-resources.html

     

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    Got a great business story to share, a YouTube video to recommend or just want to relinquish some good old fashioned entrepreneurial advice – why not get in touch with us

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    Free Gift Marketing Agency

    Advertising is often deemed more memorable and effective when combined with free gifts, especially when the gifts are useful, such as a cold drink or a miniature pocket fan on a hot, sunny day.

    So there must be a good niche for specialist marketing agencies that focus on designing, developing and distributing promotional material to eager punters.  A specialist agency could win contracts to create and distribute free gifts for large public events such as pop concerts or car shows through to smaller, high profile events like fashion shows.  In each case, the agency is delivering memorable advertising to a highly targeted audience, helping to win extra business for their clients.

    Campaign-specific website URLs and helpline numbers with a call-to-action could be placed on the free gifts, allowing potential customers to easily make a purchase or submit their contact details – this would not only improve business, but also provide useful statistics to measure how successful the campaign was.

    An interesting twist to the free gift idea comes from the free newspapers that are given out at bus stops, train stations and other busy areas in a number of major cities.  The newspaper companies make their money selling advertising and achieve large-scale distribution by charging commuters absolutely nothing. 

    A variation of this business model in Japan is Tissue Pack Marketing, where small packets of tissues containing advertisements are handed out to passers-by.  Tissues are a useful product, so people will retain the packets (along with the adverts) for much longer than they would a simple flyer.  I have never seen Tissue Pack marketing in the UK, but I reckon it could be a great business model over here too.

    How To Make A Business Plan

    Got a great business idea?  Want to make some money?  Well make sure you get your new venture off to a good start with a top business plan.  Not sure how to write a business plan – well here’s a good place to start…

    The Zest Report – 29 December 2008

    Doom, Gloom, Desperation & Despair – Fear Not! For while 2008 draws to a close, the credit crunch worsens and entrepreneurs around the globe brace themselves for more economic turbulence, the Zest Report is here to bring you the best nuggets of entrepreneurial news and inspiration from around the business world:

    How To Improve Your Customer Capture Rate With Post-it Notes

     

    Entrepreneur Creates Keyboard For Blondes

    Whilst major retailers like Woolworths are closing down and Government bail-outs are being sought by car makers around the world, a US-based – Russian immigrant has struck gold with her computer keyboards designed specifically for blondes.  The pink keyboards, which include special buttons like SOS (sale on shoes), retail at $50 each and are currently flying out of the factory door – read more here…

    http://www.kvue.com/news/top/stories/121808kvue_blonde_keyboard-cb.75a21e92.html


    Lending Gets The Local Touch

    Local councils could begin providing business loans, lending commercial mortgages and leasing assets to businesses, filling a gap left by highstreet banks that are less able to lend money.  In addition to providing local businesses with a much-needed alternative source of finance, council-backed lending organisation may also see the return of a more personal service, much lost in the centralised-world of modern banking – read more here … 

    http://business.timesonline.co.uk/tol/business/entrepreneur/article5336901.ece


    YouTube Entrepreneurs Pull In Six-Figure Earnings

    Making videos for YouTube — for three years a pastime for millions of Web surfers — is now a way to make a living.  One year after YouTube, the online video powerhouse, invited members to become “partners” and added advertising to their videos, the most successful users are earning six-figure incomes from the Web site. For some, like Michael Buckley, the self-taught host of a celebrity chatter show, filming funny videos is now a full-time job – read more here…

    http://www.nytimes.com/2008/12/11/business/media/11youtube.html?partner=permalink&exprod=permalink
     

    Food Entrepreneur Makes £275m From Predicting The Future

    Recognising the trend for wholesome, domestically produced food enabled Alastair Storey to achieve a £275m turnover during 2008 – read more here…

    http://www.realbusiness.co.uk/news/sales-and-marketing/5501691/food-entrepreneur-makes-275m-from-predicting-the-future.thtml

    Recently Added Links

    • Zoho - Provides a range of tools and applications, enabling disparate project teams to work together online
    • 280Slides - Create presentations online, share presentations online or even download to Powerpoint

    View more great links to top entrepreneurial resources


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    Got a great business story to share, a YouTube video to recommend or just want to relinquish some good old fashioned entrepreneurial advice – why not get in touch with us

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    Article Marketing: How To Use Timeboxing to Write Articles More Efficiently

    Timeboxing is a productivity technique where you give yourself a limited amount of time to complete a specific task. By creating a concrete deadline for doing a task we send a message to our brains to kick things into overdrive so that what needs to get done is completed in the time allotted.

    You may have noticed this principle in effect whenever you’re on the last day of work before a much anticipated vacation. You definitely need to leave the office by a certain time to catch your plane to Tahiti, and there is nothing on this earth that will prevent you from leaving on time.

    The problem is that you have a long list of tasks that you need to complete at the office before you can leave–what happens then?

    Well, just speaking for myself I’ve noticed that when I have a tight deadline looming over my head (one that I refuse to miss, like that plane to Tahiti!), I will focus my attention like a laser beam and crank out the work in record time.

    When there is a time limit in place, I can make decisions in record time, change tasks quite easily, organize my work more effectively, and focus on the task at hand blocking out any distractions.

    When you have a concrete deadline you’re facing, you can sometimes do twice the amount of work as you usually would if you had no time restrictions in place at all.

    That’s how timeboxing works–since we know that a tight deadline spurs us on to working faster and more efficiently, we can actually create deadlines for ourselves.

    This productivity technique works for all sorts of activities–cleaning the house, doing errands, writing Christmas cards, getting projects done at work, and even writing articles.

    However long it normally takes you to write an article, chances are that you can beat your usual time by a little or a lot by working timeboxing into your article writing routine.

    Here’s how:

    1) Decide how much time you’ll allow yourself to write an article.

    If it usually takes you an hour and a half, why not give yourself an hour? If it usually takes you an hour, then shoot for 45 minutes.

    Be realistic though–you don’t want to make your time so short that there’s no possible way to reach your goal. That would be discouraging!

    So, shoot for a little shorter than your usual time, and as you get faster and faster at article writing you can adjust your time as necesary.

    2) Keep track of your time.

    Some folks use a kitchen timer that counts down the minutes, others set an alarm clock to go off when their time is up, and some set their iPod to play music for a certain amount of time and then turn off when their time is up.

    It doesn’t matter what time keeping method you use, but you need to have some accountability for the time you’ve allotted for writing your article.

    I find that either an alarm clock or a kitchen timer really helps spur me on–I want to beat the deadline!

    3) What if time runs out and you’re not finished?

    Don’t be too hard on yourself–you’ll get faster with each time you use this technique. Just give yourself a certain amount of extra time to finish off the article (say 15 or 30 minutes) and set your timer again. Then, work like you’re on a mission!

    After you’ve been using this technique for a while you’ll start to see your article writing efficiency improving. It’s sort of like training for an athletic event–you are building up your stamina and your ability to focus. By repeating this article writing exercise you will get faster and faster over time.

    4) Let your article cool off, and then proofread!

    One thing I want to stress though, is that we want to be sure to maintain our article writing quality while still improving our time. The goal is not to spend a shorter amount of time on an article only to have the quality diminish too.

    The goal is to write an article of excellent quality (as usual), but to train your brain to focus like a laser beam so that you can make decisions more quickly and finish your article faster.

    After you finish your article, be sure to give it a “cool off” period. Put it aside for at least 24 hours, and then when your mind is refreshed proofread your article. Reading your article with fresh eyes will allow you to catch any typos or spelling/grammar errors that you might have missed during your first writing session.

    When your article is polished and error free, you’re ready to submit it!

    About The Author

    Using timeboxing when writing your articles can be a big time saver–wouldn’t you like to submit your articles efficiently too? Steve Shaw created the web’s first ever 100% automated article distribution service, SubmitYOURArticle.com, which distributes your articles to hundreds of targeted publishers with the click of a button. For more information go to=> http://www.SubmitYOURArticle.com

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